Meeting Location and Housing

Reservations

Housing Rate
$199 per night—single or double occupancy ($20/extra person)

Housing Deadline
September 18, 2023

Housing Policies

• Hotel room rates are subject to applicable state and local taxes in effect at the time of checkout, currently 12.5%. These are subject to change.
• Guest room rates for ACT attendees include the following amenities:
  • In-room basic wireless internet access
  • No resort fees
  • Indoor and outdoor amenities, including on-site restaurants, spa, trails, and other recreational activities are available on property. Learn more on the Rosen Shingle Creek website
  • Discounted fitness center access fee of $10.00 per person for the length of stay
• Guest room reservations will be accepted until the block is sold out or until the cutoff date of September 18, whichever comes first.
• Room reservations received after September 18, or after the block is sold out cannot be guaranteed at the discounted group rate.
• Rates are listed for single or double occupancy; there is a fee of $20 for each extra person.
• Room rates are offered three days before and three days after the ACT meeting dates of November 12–15, based on availability, for reservations made before the cutoff date. Contact Jessica Maldonado with any issues with booking your hotel reservation.
• Check-in time is 3:00 pm (EST), and checkout time is 11:00 am (EST).
• Reservations can be made online by accessing the ACT reservation website. If you would like to make your reservation over the phone, please call 1.866.966.6338 and mention the group name “American College of Toxicology” to receive the meeting rate.

Deposit and Cancellation Policies

A deposit equal to one night’s stay is required to hold each individual reservation. Such deposit shall serve to confirm the reservation for the dates indicated and, upon check-in, shall be applied to the first night of the reserved stay. The hotel will accept payment in the form of a personal check, money order, or valid credit card. Use of a debit card will remove funds from bank account. If authorization is declined, the reservation will be cancelled. Should a guest cancel a reservation, the hotel shall refund this deposit provided notice of cancellation is given at least five days prior to arrival.

A credit card is required at time of check-in to cover remaining room costs. If you will have your charges covered by a method of payment that will not be presented on property, please contact the hotel to request a credit card authorization. Additionally, a hold will be placed on credit cards. A deposit is taken on debit cards to cover any potential incidentals. Upon check out, funds will be released back within 7 to 10 business days for domestic banks/financial institutions. Funds not used will be refunded back to the payment on file upon checkout.

Hotel Parking

ACT registrants receive a discounted self-parking rate of $10.00 per vehicle, per day, at the Rosen Shingle Creek. Spaces are limited and are subject to availability. Valet parking is available for $40 overnight. Valet prices are subject to change.

Health and Safety Cleanliness Standards

Mask wearing will be at the discretion of the guest unless required by ACT, hotel, federal or local public health or governmental agency orders at the time of the meeting. Hand sanitizing stations for guest use are placed in high traffic areas and public spaces.

Please visit the Annual Meeting Safety Protocols web page for more information.

ALERT: BUYER BEWARE of Possible Hotel Reservation Fraud

We have been made aware of unauthorized companies contacting ACT exhibitors and registrants offering hotel reservations at the ACT headquarters hotel. These “unofficial” housing companies are aggressively pursuing exhibitors and attendees to book hotel rooms through their company at supposedly significant discounts. Unfortunately, some past attendees have fallen prey to these companies and have been relocated with little or no warning, lost their significant deposits, not been given the type of guest rooms they thought they had booked, or not been given the hotel they thought they had booked. This has caused great hardships to these individuals.

ACT does not work with an official housing company. Please be sure to make your reservation directly with the hotel via phone or the housing links. Reservations made through anyone other than the hotel or their reservation center will be at your own risk. Please note that Rosen Shingle Creek does not solicit reservations or credit card information by phone. If another housing company trying to sell hotel rooms contacts you, please notify Jessica Maldonado.