Policies for the Annual Meeting

Policies and Waivers

By registering for and participating in the Annual Meeting, each participant acknowledges that they have read the participation policies, Privacy Policy, and Code of Conduct, and expressly releases American College of Toxicology (ACT) and its officers, directors, employees, vendors, agents, speakers, and members from any and all liability in connection with the Annual Meeting as provided herein. You may view the Privacy Policy or opt in/out of email communications from ACT at any time.

Registration and attendance at, or participation in, ACT meetings and other activities constitutes an agreement by the registrant to the use and distribution (both now and in the future) of the registrant’s or attendee’s image or voice in recordings, both live and on demand, photographs, videotapes, electronic reproductions, and audiotapes of such events and activities by ACT and other third parties. Your registration may include technology that monitors your activities throughout the meeting, such as session attendance and pages visited.

Attendance Liability

By participating in the Annual Meeting, you agree to the following statement:

I understand that there is an inherent risk of exposure to COVID-19 regardless of any safety and sanitation procedures. Despite best efforts, the level of risk cannot be reduced to zero. I agree to waive my right to assert any claim or cause of action against ACT or its vendors should I contract an illness during my participation at the meeting.

Policy on External Financial Support

ACT reserves the right to refuse, or restrict the use of, external financial support from any organization whose goals, objectives, or past actions are inconsistent with the mission of the College, which is to educate, lead, and serve the global community. Furthermore, ACT is committed to high ethical standards and sound scientific principles and will not be influenced by financial contributions.


ACT meeting attendees are asked to strictly adhere to the photography policy while participating in sessions and special events. ACT prohibits participants from electronic capture of any and all presented material unless given written permission from the proprietor. Any person who does not comply with the policy may be asked to leave the event. All registered attendees consent to the use of pictures from the Annual Meeting for ACT website, marketing, or press purposes.


Posters should represent only scientific material and should not contain any marketing of a company, service, or product. The presenter may not engage in product detailing and may not direct participants to a particular exhibit, meeting, or other company-sponsored entity, website, activity, program, etc. Any and all handout material must be limited to a one-page PDF file of the poster or abstract. ACT reserves the right to remove any material deemed outside the guidelines and does not accept responsibility for the loss of this property.

A poster will be removed if it contains material violating the guidelines expressed.


Registration for the Annual Meeting is for individual access only. Registrations are nontransferable.
Annual Meeting registrants grant ACT permission to reproduce, copy, and publish photographs taken at the Annual Meeting unless written notification by the registrant stating otherwise is submitted in writing to ACT Headquarters before the meeting or while registering.

Sharing Contact Information

To facilitate ongoing efforts to encourage and enhance the networking opportunities for which ACT is known, exhibitors may request to scan your badge to collect your contact information. If you do not prefer to share your contact information you may decline having your badge scanned.


Solicitation at the Annual Meeting and/or to ACT attendees and exhibitors by anyone other than approved exhibitors and vendors is strictly prohibited.

Wellness Activity/Special Event Liability Waiver

As is the case with any physical activity, the risk of injury, even serious disabling, is always present and cannot be eliminated entirely. Possible wellness activities provided by ACT are not a substitute for medical attention, examination, diagnosis, or treatment. Involvement in wellness activities may not be recommended under certain medical conditions.

By participating in any wellness activity, you agree to the following statement: I affirm that I alone am responsible for deciding whether to engage in any wellness activity. I hereby agree to irrevocably release and waive any claims that I have now or hereafter may have against ACT and any of its vendors in relation to the ACT Annual Meeting.

By participating in the ToxTrot, you agree to the following statement: I understand that the 5K is a physical activity and certify that I am physically fit. I understand my physical limitations and am sufficiently self-aware to stop physical activity before I become ill or injured. I understand that by participating in this activity I am waiving my right to assert any claim or cause of action against ACT, the vendor, and its employees in exchange for taking part in the ToxTrot.

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