Instructions for ACT Poster Presentations

Poster Guidelines

Upon acceptance of the poster abstract, the presenting author must register for the meeting (full meeting registration is required; there are no exceptions). Designated authors (indicated in the Program with an underline) will present their poster in the Exhibit Hall during the Poster Session and Reception on Monday, November 16, from 5:00 pm to 6:30 pm. Your presence, and/or that of a co-author, is required during the poster session and is particularly important because this is when conference participants will plan to meet you to discuss your work. Authors who are not present during the poster session will not have their abstracts published in International Journal of Toxicology, the scientific journal of ACT. Please keep in mind that presenting authors may present only one poster at the Annual Meeting, but there is no limit to the number of posters that you may co-author. Incomplete abstracts will be eliminated from consideration. Priority of acceptance in 2020 will be given to original research. Previously published abstracts, virtually or otherwise, will not be published in International Journal of Toxicology.

Posters will be assigned a number for a designated 4 ft. high x 6 ft. wide board (assigned poster numbers will be located in the Program’s Author Index). Please include the title and the names of the investigators at the top of your poster and include the abstract along with the other information you want to display (display should be limited to scientific data and should not contain marketing of any kind). Material, including line drawings or graphs, should be clearly presented and may be computer generated (laser printing and matte finish are preferred). Pushpins will be provided to attach your poster.

Posters should represent only scientific material and should not contain any marketing of a company, service, or product. The presenter may not engage in product detailing and may not direct participants to a particular exhibit, meeting, or other company-sponsored entity, website, activity, program, etc. Any and all handout material must be limited to a one-page photocopy of the poster or abstract. ACT reserves the right to remove any material deemed outside the guidelines and does not accept responsibility for the loss of this property.

Posters will be removed if not placed in assigned poster number or if a poster contains material violating the guidelines expressed.

It is the responsibility of the poster presenter to remove the poster. Failure to do so could result in damage to or loss of the unclaimed poster. The American College of Toxicology is not responsible for posting, removing, or storing posters and assumes no responsibility for any poster not removed during the designated dismantle time.

Poster session setup and dismantle times:

  • Setup: Sunday, November 15, 2:00 PM–6:30 PM (No entry after 6:00 PM)
  • Poster Session and Reception: Monday, November 16, 5:00 PM–6:30 PM
  • Dismantle: Tuesday, November 17, 4:30 PM–7:00 PM
  • All posters should remain up during the Exhibit Hall hours (Monday at 9:00 AM–Tuesday at 4:30 PM)

If you have any questions about abstracts or posters, please contact Jordan Ballance at 703.547.0875 ext. 1425.

Chair and Speaker Information

Invited Speaker Housing and Extended Registration (One-Day Registration Extended to Full ACT Annual Meeting):

Housing and Travel Arrangements

All member and nonmember speakers and chairs must make their own hotel and travel arrangements. All authorized speakers must follow the Reimbursement Guidelines to have their full expenses reimbursed by the College. All chairs and speakers are encouraged to book their hotel reservations using the speaker housing link no later than May 1 and to make their travel arrangements early (no later than August 1) to obtain the best fares and ensure a reservation in the hotel block.

If you have any questions about speaker housing, please contact ACT Headquarters at 703.547.0875 ext. 1444.


Speaker Registration Form

Registration

Invited speakers and session chairs receive a complimentary registration for the day their session takes place. However, speakers and chairs may extend the one-day registration to a full meeting registration at a discounted rate. Full meeting registration includes all Symposia, Workshops, and Plenary Sessions; the Awards Ceremony on Monday afternoon; the Monday evening Poster Session and Reception; daily continental breakfasts; coffee breaks; and the Closing Reception.

Accessibility needs, dietary needs, and allergies must be indicated during registration to arrange for accurate services and preparation. The College will try to accommodate these requests. There is no guarantee that requests can be honored. We strive to work with our partners and vendors to provide safe and delicious meals for all attendees. Despite taking every precaution, we cannot guarantee that menu items are free of trace amounts of allergens or other ingredients.

All speakers have the option to extend and/or add ticketed special events to their registration, for a fee. Events can be added by completing a Speaker and Chair Registration Form with the desired options and returning with payment to ACT Headquarters. ACT will validate all speakers.

Invited Speaker
Full Meeting Registration
Early-Bird Registration
Until September 21
Regular Registration
Begins September 22
ACT Member Speaker $385 $495
Nonmember Speaker $550 $660
Continuing Education (per Course)
ACT Member Speaker $250 $350
Nonmember Speaker $300 $400

CE Course Switching Policy

CE course registrants may switch to a different course without paying an additional course registration fee until November 6 (11:59 am, Eastern Daylight Time). After November 6, switching courses will be regarded as a separate registration, and an additional course fee will be required.


Welcome Reception Ticket

Ticket Prices (per Attendee/Guest)

Early-Bird Fee Until September 21

$50

Regular Fee from September 22 to November 13

$75

On-Site Fee Starts November 14

$125


If you would like to add a guest ticket for someone who is NOT attending the ACT Annual Meeting, please fill out a separate Registration Form with their information and email to ACT Headquarters. The guest badge for the Welcome Reception is valid for this event ONLY.