Policies for the Annual Meeting

Policies and Waivers

By registering for and participating in the ACT 2020 Virtual Annual Meeting, each participant acknowledges that they have read the participation policies, privacy policy, and code of conduct, and expressly releases ACT, its officers, directors, employees, vendors, agents speakers and members from any and all liability in connection with such virtual Annual Meeting as provided herein.

Registration and attendance at, or participation in, ACT meetings and other activities constitutes an agreement by the registrant to the use and distribution (both now and in the future) of the registrant or attendee’s image or voice in recordings, both live and on-demand, photographs, videotapes, electronic reproductions, and audiotapes of such events and activities by ACT and other third parties. Your virtual registration may include technology that monitors your activities throughout the meeting, such as session attendance and virtual booths visited.

Digital Business Card Sharing

By visiting ACT Expo Live! and attending Exhibitor-Hosted Programs you agree to having your contact information shared with exhibitors to facilitate ongoing efforts to encourage and enhance the networking opportunities for which ACT is known. If you do not prefer to share your digital business card with exhibiting companies, please refrain from entering the Exhibit Hall and Exhibitor-Hosted Programs.

Policy on External Financial Support

The American College of Toxicology (ACT) reserves the right to refuse, or restrict the use of, external financial support from any organization whose goals, objectives, or past actions are inconsistent with the mission of the College, which is to educate, lead, and serve the global community. Furthermore, ACT is committed to high ethical standards and sound scientific principles and will not be influenced by financial contributions.


ACT meeting attendees are asked to strictly adhere to the photography policy while participating in sessions and while in the virtual Exhibit Hall. As a courtesy to our speakers, poster presenters, and exhibitors, ACT asks that participants refrain from electronic capture of any and all presented material unless given written permission from the proprietary. Any person who does not comply with the policy may be asked to leave the event.


Posters should represent only scientific material and should not contain any marketing of a company, service, or product. The presenter may not engage in product detailing and may not direct participants to a particular exhibit, meeting, or other company-sponsored entity, website, activity, program, etc. Any and all handout material must be limited to a one-page PDF file of the poster or abstract. ACT reserves the right to remove any material deemed outside the guidelines and does not accept responsibility for the loss of this property.

Posters will be removed if it contains material violating the guidelines expressed.

Privacy and Code of Conduct

By registering for the Annual Meeting, you are agreeing to the ACT Privacy Policy and the Virtual Meeting Code of Conduct. You may view the Privacy Policy or opt in/out of email communications from ACT at any time.

Recording Consent

By participating in a virtual Annual Meeting Question and Answer session, you consent to being recorded for on-demand access, which may be available to registered attendees.


ACT Annual Meeting registrants grant ACT permission to reproduce, copy, and publish photographs taken at the Annual Meeting unless written notification by the registrant stating otherwise is submitted in writing to ACT Headquarters before the meeting or while registering.


Solicitation, at the ACT Virtual Annual Meeting, and/or to ACT attendees and exhibitors by anyone other than approved exhibitors and vendors is strictly prohibited.

Wellness Break/Special Event Liability Waiver

As is the case with any physical activity, the risk of injury, even serious disabling, is always present and cannot be entirely eliminated. Wellness activities provided by ACT vendors are not a substitute for medical attention, examination, diagnosis, or treatment. Involvement in these wellness activities may not be recommended under certain medical conditions. I affirm that I alone am responsible to decide whether to engage in any wellness activity. I hereby agree to irrevocably release and waive any claims that I have now or hereafter may have against any ACT and its vendors in relation to the ACT Virtual Annual Meeting.

By participating in the virtual ToxTrot I understand that the 5K is a physical activity and certify that I am physically fit. I understand my physical limitations and am sufficiently self-aware to stop physical activity before I become ill or injured. I am aware no water stations exist on the routes. I will obey all traffic laws and regulations. I understand that by participating in this virtual activity I am waiving my right to assert any claim or cause of action against ACT, the vendor Swift Fit Events and its employees in my exchange for taking part in the ToxTrot. I authorize the use of pictures uploaded using the hashtag #ACTOX2020 to be used for website, marketing, or press purposes.

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