American College of Toxicology

SITE MAP
About ACT
Meetings & Courses
Journal
Good Stuff
Members



= Members Only

Bylaws

(Revised November 2016)

Preamble

The American College of Toxicology is a professional society dedicated to providing an interactive forum for the advancement and exchange of scientific information in the field of toxicology. The mission of the College is to educate, lead, and serve professionals in toxicology and related disciplines by promoting the exchange of information and perspectives on applied toxicology and safety assessment.

Article I—Members

Section 1. Membership Types. There shall be eight categories of membership: Full, Associate, Distinguished Fellow, Student, Postdoctoral Researcher, Emeritus, Honorary, and Corporate.

Section 2. Full. Any scientist or professional who is qualified, by virtue of training and experience, and is actively involved in toxicology through administration, teaching, research, or safety assessment is eligible for Full membership. Full members must have at a minimum an earned baccalaureate degree from a recognized college or university, five years experience directly related to toxicology, and fulfill one or more of the following requirements: formal advanced training in toxicology or related field, at least one peer-reviewed publication on a topic relevant to toxicology, or board certification in a subject relevant to toxicology. Full membership must be sponsored by two Full members of the College. Only one of the sponsors may be associated with the same institution/organization of the candidate. Full members are eligible to serve on committees and be elected as Officers and Councilors.

Section 3. Distinguished Fellow. Any person who has been a Full member for at least 10 years, has attained international recognition in a field of research, and has contributed to significant advancement in the science of toxicology may be designated a Distinguished Fellow upon the recommendation of two Full members of the College and a vote of approval by Council. Officers of the College are ineligible to be voted as Distinguished Fellows during their active term of office. Distinguished Fellows shall have all the rights and privileges of Full members.

Section 4. Associate. Any scientist or professional who is qualified, by virtue of training and experience, and is actively involved in toxicology through administration, teaching, research, or safety assessment, and who has, at a minimum, an earned baccalaureate degree from a recognized college or university, or who has training and experience in toxicology, shall be eligible for election as an Associate member. Associate members must have two years experience directly related to toxicology. Time spent pursuing an advanced degree in toxicology will count towards total experience. Associate membership must be sponsored by one Full member of the College who may represent the same institution/organization as the candidate. Associate members are eligible to serve on committees. Associate members are not eligible for election as Officers and Councilors. Associate members may apply to upgrade to Full membership.

Section 5. Student. Any student engaged in studies leading to a degree either in toxicology or in a related scientific discipline shall be eligible for Student membership upon verification of their status by their advisor. Student members may not vote or hold elective office but may participate as an ad hoc member of selected committees.

Section 6. Postdoctoral Researcher. Any postdoctoral researcher engaged in research and/or scholarly training for the purpose of acquiring the professional skills needed to pursue a career path in toxicology or in a related discipline shall be eligible for Postdoctoral Researcher membership upon verification of their status by their supervisor. Postdoctoral members may not vote or hold elective office but may participate as an ad hoc member of selected committees.

Section 7. Emeritus. Any Full member who has been a member for at least 15 years and is retired from professional practice may apply to the Membership Committee to transfer to Emeritus status. Emeritus members may not vote or hold elective office. An Emeritus member may be restored to previous membership status via application to the Membership Committee and Council approval.

Section 8. Honorary. Any Full member may propose to the Awards Committee the name of any individual whose contributions to the College merit consideration for Honorary membership in the College, who otherwise would not be eligible for membership. Nominations with supporting documents must be submitted to the Chair of the Awards Committee. The recommendation of the Committee shall be forwarded to the Council for approval. Honorary members shall pay no membership fees and may not vote.

Section 9. Corporate. The President of the College, with the approval of the Council, may, on an annual basis, invite any firm, association, corporation, institution, or subdivision thereof to become a Corporate member in support of the College. A Corporate member shall have no vote.

Section 10. Voting. Only Full members and Associate members shall be entitled to cast ballots relating to the business of the College. A majority of votes cast will determine matters voted upon by the membership.

Section 11. Dues. Members shall pay such annual dues as are determined by Council. Dues are payable upon receipt of dues notice and no later than December 31 of each year. Members delinquent in payment of dues as of March 1 shall be subject to loss of membership rights as determined by the Council.

Section 12. Privileges. Members shall receive the Journal and other privileges as determined by Council.

Section 13. Application for Membership. Membership applications may be obtained and submitted online via the College's website. The completed applications, with supporting documents, are reviewed by the Membership Committee and recommendations are forwarded to the Council for final approval. The Executive Director communicates acceptance or denial to the applicant.

Section 14. Ethics. Members will abide by the College’s Code of Ethics. Serious deviations for the Code of Ethics will be brought to the attention of Council for possible legal review and action that may result in permanent revocation of membership. Revocation of membership will be enacted by a 4/5th majority vote by Council.

Article II

Council

Section 1. Council Definition. There shall be a Board of Directors known as the Council, consisting of the Officers including President, the President-Elect, the Vice President, the Secretary, the Treasurer, and the immediate Past President. The remaining members of Council shall include nine Councilors and the Editor-in-Chief of the College's Journal. Each member of the Council shall have one vote.

Section 2. Powers. The management of the affairs of the College shall be vested in the Council. In addition to its other powers, the Council may employ such persons, including the Executive Director, as it deems necessary, and upon such terms and at such salary as the Council shall determine.

Section 3. Council Meetings. The Council shall meet at least quarterly. Other meetings of the Council may be called by the President or upon the written request of three or more members of the Council, and shall be held at the time and place designated in the notice of such special meeting in accordance with Article VIII of these Bylaws.

Section 4. Quorum. A simple majority of the members of the Council shall constitute a quorum for the transaction of business at any meeting of the Council.

Section 5. NonCouncil Attendees. Those persons who are not members of Council may attend the Council meetings only at the invitation or discretion of Council, but may not vote or participate in parliamentary procedure.

Article III

Officers and Councilors

Section 1. President The President of the College shall serve for a term of one year. The President shall be the Chief Executive Officer of the College and, subject to the direction of the Council, shall have general administrative control of its affairs. The President shall preside at all meetings of the Council and perform such duties as required for leadership of the College. The President shall become the Past-President of the College after serving one year as President. The President shall serve as an ex officio member of all committees.

Section 2. President-Elect. The President-Elect shall become the President of the College after serving one year as President-Elect. The President-Elect shall serve in the absence of the President. The President-Elect shall serve as the Program Committee Chair for the Annual Meeting that is held during the term of office, and serve as an ex officio member of the Finance Committee and Endowment Committee.

Section 3. Vice President. The Vice President shall become the President-Elect of the College after serving one year as Vice President. The Vice President shall serve in the absence of the President-Elect. The Vice President shall serve as Chair of the Awards Committee, co-chair of the Program Committee, and have the responsibility for long-range planning.

Section 4. Secretary. The Secretary shall serve for a term of two years. The Secretary shall be eligible for re-election for one additional term. A Secretary may be elected to serve for an additional term but it may not be following two consecutive terms. The Secretary shall take and keep minutes for the meetings of the Council and the College. The Secretary shall be responsible for the quality and content of the American College of Toxicology Newsletter.

Section 5. Treasurer. The Treasurer of the College shall serve a term of three years. An elected Treasurer may serve for a maximum of three terms, of which no more than two can be consecutive. The Treasurer shall be the Fiscal Officer of the College; be prepared to submit to the Council plans, suggestions, and recommendations for the work of the College; have charge of and be responsible for all funds, securities, receipts, and disbursements of the College; and deposit or cause to be deposited in the name of the College all monies or other valuable effects in such banks, trust companies, or other depositories as shall be selected by the Council. The President, Treasurer, and/or the Executive Director shall have signatory power over the account(s). The Treasurer shall provide to the President and to the Council, whenever requested, an account of the financial condition of the College, and an audit by a certified public accountant shall be conducted at the end of each corporate year. An annual fiscal report shall be made by the Treasurer to the College in such form as may be determined by the Council. The Treasurer shall prepare a yearly budget with input from the President and Executive Director. The Treasurer will seek to increase and/or maintain a financial reserve not less than the annual operating budget. Upon the result of the election, the Treasurer will mentor the incoming Treasurer.

Section 6. Past President. The immediate Past President shall be a member of the Council for the year directly following completion of the Presidency and will serve as Chair of the Nominating Committee. The Past President, in conjunction with the Nominating Committee, will be responsible for preparing a ballot for the incoming slate of the American College of Toxicology. The Past President will also serve as Chairperson of the Outreach Committee.

Section 7. Executive Council. Officers compose the Executive Council which includes President, President-Elect, Vice President, Secretary, Treasurer, and Past-President.

Section 8. Councilors. There shall be elected to the Council nine Councilors. Three Councilors shall be elected each year for a term of three years and shall be eligible for re-election for one additional term. Councilors shall participate in the general administration and direction of the College.

Section 9. Elections. Elections shall be conducted electronically. The ballot will set forth the names of the candidates for upcoming vacancies for the offices of Vice-President, Secretary, Treasurer, Councilor and positions on committees with elected members. In addition, one place shall be provided for a write-in candidate for each position. An eligible member may only vote once. Each officer or committee member shall be elected by a majority vote of the ballots cast. The Chair of the Nominating Committee shall immediately notify the President of any tie, in which event the President shall call a meeting of the Council and the tie shall be resolved in favor of the candidate receiving a majority vote of the Council. The results of the election will be announced to the membership.

Section 10. Term. Officers and Councilors shall begin their terms of office on the first day of the month following the Annual Meeting and shall serve until the end of their terms and until their successors in office have been duly elected and installed.

Section 11. Vacancy. In the event any Officer or Councilor elected under the provisions of this Article shall become unable to perform the normal duties of his or her office, whether by reason of health, incapacity, or otherwise, the President, in agreement with Council, will designate another member of the College to exercise the duty and responsibility of such position until further action by the Council or until the expiration of the term of such position, whichever shall occur first. The first consideration to fill a vacancy of an elected position should be given to the candidate(s) who ran in the most recent election and received the next highest number of votes from the College for that elected position.

Section 12. Executive Director. There shall be an Executive Director approved by the Council who shall serve as an ex offico member of Council, and who shall be the administrator of the College. The Executive Director shall carry on the correspondence of the College and all other day-to-day business of the College as delegated by the Council; sign checks with the approval of the Treasurer or the President, with a limit of $10,000 (commitment of funds in excess of $10,000 with the exception of budgeted expenses, must also be signed by the President or Treasurer of the College); be responsible to the Treasurer for reporting all financial transactions; and have charge of all administrative staff and custody of College property. The Executive Director shall oversee preparations for all meetings, conferences, receptions, and similar functions of the College and shall maintain complete files of all College documents.

Article IV

Meetings

Section 1. Annual Meeting. The Annual Meeting of the College shall be held at a time and place designated by the Council. This meeting will provide a forum for members, students, and guests to present the results of research and technological advances in toxicology and related disciplines. The meeting will provide a mechanism for the discussion of both science and professional activities in toxicology. Failure to hold an Annual Meeting shall not constitute a forfeiture or dissolution of the College.

Section 2. Business Meeting. The annual business meeting shall be for the purpose of the installation of Officers and Councilors and for the transaction of such other business as appropriate.

Section 3. Special Meetings. Special meetings of the members may be called by the President, the Council, or upon the written request of a majority of the Full and Associate members specifying the business to be transacted at such special meeting. No business shall be transacted at a special meeting except as is specified in the notice thereof.

Section 4. Procedure. The general principles of Robert's Rules of Order Revised shall govern the conduct of all meetings of the College.

Section 5. Quorum. The presence of twenty or more Full members and Associate members shall constitute a quorum for the transaction of business at the Annual Meeting.

Article V

Standing Committees

Section 1. Strategic Planning Committee. The Strategic Planning Committee shall consist of the Executive Council members. A strategic planning session may be held every three years, or more often as necessary.

Section 2. Membership Committee. The Membership Committee shall consist of a Chairperson and three voting members of the College. The Chair shall be a member of the Council appointed by the President. The three voting members shall hold no other elective office. The members shall be elected for a three-year term, with one member being selected annually. A member shall be eligible for re-election after the lapse of one year. The Membership Committee shall review the qualifications of prospective members and forward recommendations to Council.

Section 3. Nominating Committee. The Nominating Committee shall consist of two voting members of the College who hold no other elective office. The Chair shall be the immediate Past President of the College, and two members shall be elected each year for a one-year term. Members shall be eligible for re-election after a lapse of one year. The Nominating Committee shall advise the Council of the names of all candidates for elected office and standing committees and recommend at least two nominations for each elected office or committee to be filled.

Section 4. Program Committee. The Program Committee consists of the President-Elect as Chair, the President, Vice President, and at least four members appointed by the Program Committee Chair. The Chair of the Education Committee serves as an ad hoc member to ensure coordination between the planned continuing education courses and scientific program. Appointed members serve for one year and may be re-appointed at the discretion of the incoming Program Committee Chair.

Section 5. Publication Committee. The Publication Committee shall consist of no fewer than five members, including the Editor-in-Chief of the Journal of the College, the Treasurer, and Secretary. The President will appoint the Chair, who is the Editor-in-Chief, and additional members to the committee. The Editor-in Chief may make recommendations for potential members. The Publication Committee will develop general policies pertaining to the Journal of the College. The Council shall exercise final approval of all contractual obligations.

Section 6. Education Committee. The Education Committee consists of four voting members who hold no other elective office and serve for a term of two years, with two members being elected annually. The Chair shall be a member of the Council appointed by the President. The Education Committee shall be responsible for the planning, organization, and presentation of continuing education courses in coordination with the Program Committee. The Education Committee shall concern itself with directives in which the College can advance and promulgate education in toxicology and related fields.

Section 7. Finance Committee. The Finance Committee shall consist of the Treasurer as Chair, the President, and the President-Elect and three voting members who serve for a term of three years, with one member being elected annually. The Finance Committee shall review the financial status of the College and make recommendations to the Council for carrying out the fiscal programs of the College, including the ACT dues and fees schedule.

Section 8. Outreach Committee. The Outreach Committee shall consist of three voting members of the College who hold no other elected office and who serve for a term of three years, with one member being elected annually. The immediate Past President shall be the Chair. The Outreach Committee shall be responsible for expanding the visibility of the College, including areas of concern in the public domain.

Section 9. Awards Committee. The Awards Committee shall consist of up to six voting members of the College who hold no other elected office, and who serve for a term of three years, with two members being elected annually. The Committee will be chaired by the Vice President. The Committee will solicit and review nominations from the membership for awards as designated by Council. The Awards Committee shall submit a list of recommended recipients for Council review and final selection/approval. The Council may in any given year elect not to grant any particular award. The Awards Committee is also responsible for selecting the recipients of student travel and poster awards based on merit.

Section 10. Communications Committee. The Communications Committee shall consist of the Secretary as Chair and at least four members appointed by the President. Appointed members shall serve for one year and may be re-appointed at the discretion of the President. The Communications Committee shall be responsible for the planning and direction of the communications of the College, including the website.

Section 11. Resource Committee. Members of the Resource Committee will be proposed by the President and approved by Council. The Resource Committee will be chaired by the immediate Past President of ACT. The Resource Committee will consist of no more than 5 members, with the ACT Treasurer serving on the committee as an ex officio member. The current ACT President will serve as an ad hoc member. The Resource Committee shall develop the structure and plans for the use of extraneous funds currently held by ACT to further the Mission Statement of the College.

Section 12. Endowment and Institutional Fund Committee. Consists of the Treasurer, who serves as Chair, the Current President, the President-Elect, the Past-President, and three voting members who are elected by majority vote of the ballots cast by the general membership to serve for a term of three years. The Endowment and Institutional Fund Committee advises the Council on the investment and management of any institutional or endowment funds held by the Council in accordance with the terms of the Endowment and Institutional Fund Charter established by the Council.

Section 13. Other Committees and Appointees. The President, with the concurrence of the Council, may appoint such ad hoc, special, or other committees, or ad hoc members to committees, as may be deemed necessary. A Council member may serve as a non-voting, ad hoc member of a committee in preparation for the possibility of becoming Chair in a later year.

Section 14. Eligibility. Full and Associate members of the College shall be eligible to serve on committees.

Section 15. Vacancy. In the event any committee member under the provisions of this Article shall become unable to perform the normal duties of his or her office, whether by reason of health, incapacity, or otherwise, the President, with the majority vote of Council may designate another member of the College to exercise the duties and responsibilities of such office for the remainder of the term of office. The first consideration to fill a vacancy of an elected position should be given to the candidate(s) who ran in the most recent election and received the next highest number of votes from the College for that elected position.

Article VI

NonProfit, NonDegree Granting Organization

Section 1. Description. The American College of Toxicology is a professional organization with an IRS 501(c)(3), nonprofit, tax exempt designation, and is incorporated in Illinois. The College is neither a degree-granting organization nor an accrediting body. The College was incorporated in 1977. No substantial part of the activities of the College shall be for the purpose of disseminating propaganda or otherwise attempting to influence legislation. The College shall not participate in, or intervene in, any political campaign on behalf of any candidate for public office or political party. Opinions or views expressed by individual members are not those of the College.

Article VII

Duration and Dissolution

Section 1. Duration. The College shall continue as a corporation until a proposal for dissolution shall be passed by the Council and the voting members of the College. For purposes of notice and voting requirements, any such proposal shall be treated as an amendment to these Articles and shall comply with the provisions of Article XI (Amendments) hereof.

Section 2. Asset Distribution. In the event of the liquidation or dissolution of this corporation, whether voluntary, involuntary, or by operation of law, or in the event it shall cease to carry out the objectives and purposes herein set forth, all assets of this corporation shall be distributed at Council’s discretion to such nonprofit scientific corporation or corporations whose purpose is similar to that of this corporation and which is charged to carry out the objectives and purposes for which this corporation was formed. In no event shall any of the assets or property of this corporation or the proceeds of any such assets or property go, or be distributed, to any member.

Article VIII

Notice

Section 1. Notice. Whenever notice of a meeting of the College or the Council is required by these Bylaws, written or printed notice stating the place, day, and hour of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not fewer than five nor more than forty days before the date of the meeting, either personally, by mail, or by electronic mail, or at the direction of the President, the Secretary, or the Officers calling the meeting, to each member of the College or the Council, as the case may be. If hard copies are mailed, such notice shall be deemed to have been delivered when deposited in the United States mail addressed to the member at his or her address as it appears in the records of the College, with postage thereon prepaid.

Section 2. Waiver of Notice. Whenever any notice whatsoever is required to be given under the provisions of the laws of the State of Illinois or under the provisions of these Bylaws, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the meeting in respect to which any such notice would otherwise be required, and filed with the President or Secretary, shall be deemed equivalent to the giving of such notice.

Article IX

Coporate Seal

Section 1. Seal. The corporate seal shall be an oval form and the words "American College of Toxicology" shall appear in the outer circle.

Article X

Section 1. Liability. Officers, Councilors, committee members, course organizers and instructors, and employees of the American College of Toxicology, while acting on behalf of the College, shall not be personally liable for any debt, liability, or obligation of the College. All persons, corporations, or other entities extending credit to, contracting with, or having any claim against the College may look only to the funds and property of the College for the payment of any such contract or claim or for the payment of any debt, damages, judgment, or decree, or of any money that may otherwise become due or payable to them from the College.

Article XI

Amendment

Section 1. Amendment. The Council shall have the power, by majority vote, to adopt, repeal, or amend the Bylaws of the College and adopt new or additional Bylaws. Council will post proposed amendments to these Bylaws to the website and an email will be sent to members informing them of a designated review and comment period. All comments received by the end of the comment period will be considered by Council prior to finalization of the amendments.

 


















Join or Renew ACT membership
2018 Annual Meeting
TPRS
TPRS
11190 Sunrise Valley Drive, Suite 300, Reston, Virginia 20191
Tel: 703.547.0875 | Fax: 703.438.3113 | Email: acthq@actox.org


Copyright © 2018 American College of Toxicology. All rights reserved.
You may view the ACT Privacy Policy, provide consent to ACT to email you communications, or unsubscribe to stop receiving further ACT communication. Privacy Policy | Provide Consent | Unsubscribe