(Adopted by the American College of Toxicology, February 26, 2019)
When you participate in, access, or sign up for membership or any of ACT’s events, services, activities, online content, webinars, online communities, or create an online account, ACT may receive personal information from you. This can consist of information such as your name, email address, telephone numbers, log-in password, location information, gender, date of birth, educational information, purchasing or payment information, subscription preferences, as well as any additional information you upload or provide to us, in addition to information collected about your use of ACT services.
Please note that sometimes we will require you to provide additional personal information, including sensitive personal information (e.g., social security numbers from US citizens who receive awards or grants from ACT), typically to comply with laws and regulations. When we do this, we will provide further information about why we are collecting your information and how we will use it.
ACT does not collect any personal identifying information from users just browsing our website. Our server recognizes your domain name and the pages that you visit. These data are gathered in an aggregate manner for quality control, statistical purposes, and improvement of our site. This information is never forwarded to any third parties.
Personal information collected from you is used to respond to your inquiries and to fulfill a service such as meeting registration, abstract submittal, or dues renewal. To gain access to the member-restricted information, members are asked to provide their email address and password. Information provided on our Membership Application(s) is used internally to determine the eligibility of membership and will not be shared with a third party.
ACT uses this information to respond to your requests, enhance its products and services, and to improve your experience, making the organization better for all who engage with ACT. Demographic information is specifically used for the purpose of monitoring or improving the use of and satisfaction with our services. ACT ensures the security and privacy of any personally identifiable information that we collect.
ACT will only use your personal data for the purposes for which we collect it unless we reasonably believe that we need to use it for another reason and that reason is compatible with the original purpose. We will notify you prior to any additional processing.
ACT will only use your personal data when the law allows us to. We may use your personal data in order to perform the contract we entered into with you. If you failed to provide personal data required to perform the contract, we may not be able to perform the contract and we may have to cancel a product or service you have with us. We will notify you if this is the case at the time.
ACT may use your personal data based on your consent. By providing ACT your personal information, you are actively agreeing to interact with us, though ACT membership and/or other events and services, and giving us consent to use your personal data. You have the right to withdraw your consent at any time by contacting us. Please remember that withdrawing your consent does not remove the legal basis to use your information to perform the contract where applicable.
ACT follows the document retention guidelines suggested by its management company, AIM. ACT will continue to communicate with individuals for as long as a member or other customer/partner is actively engaged with the College and for four years after their last interaction, to ensure that those interested in ACT services are provided the latest information. After inactivity for four years, an individual’s information will be kept in the database, but not processed for communication purposes. Individual information can be anonymized upon request by contacting ACT at email@example.com. ACT also maintains key accounting information for tax purposes for seven years after closure.
ACT makes individual contact and demographic information available through the ACT website, the interACT member network, and the Membership Directory online to other members using the website. For purposes of enhancing professional networking, ACT may make individual contact information available of meeting/course attendees through the website and mobile app that is restricted by login and password to other individuals also attending the same course/meeting. ACT uses your email address to respond to your request(s) and to relay membership communication such as newsletters and membership ballots, and important correspondence. Periodically, ACT may share personally identifiable information with organizations that we believe might have a product or service of interest to you. Limited data provided to third parties include name, affiliation, and business address. Your email, telephone, and fax numbers will not be disclosed to third parties.
At any time, you may view and/or update your registered information by accessing your Membership Profile or User Profile for Nonmembers. Alternatively, users may contact ACT at ACT Headquarters or call 703.547.0875. You may update your online profile at any time to indicate that you do not want us to share your mailing information with third parties or to update your subscription preferences.
ACT reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law. ACT will ensure proper communication with regulatory authorities to ensure privacy.
You can control the information we have about you and how we use it in several ways:
ACT is headquartered in the United States and your personal data may be transferred to the United States or other locations where privacy laws may not be as protective as those in your jurisdiction. For the European Union users, the European Commission has approved the use of model contract clauses as a means of ensuring adequate protection when transferring data outside of the European Economic Area (“EEA”). By incorporating model contract clauses into a contract between ACT and the third-party processors that ACT engages, your information can be protected when transferred outside of the EEA to countries which have not been deemed by the European Commission to adequately protect personal data, including the United States.
Under the General Data Protection Regulation (also known as GDPR), if you are an individual protected by the GDPR, you have the following rights:
If you wish to exercise any of the rights above, please contact us by email at ACT Headquarters.
The very foundation of the College is to educate, lead, and serve professionals in toxicology and related disciplines by promoting the exchange of information and perspectives on applied toxicology and safety assessment. To this end, the College reserves the right to not (1) accept financial support from, (2) provide, or (3) otherwise collaborate with any organization whose goals, objectives, or past actions are deemed counterproductive to those of the American College of Toxicology.
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