Meeting Location and Housing

Housing Deadline
September 19, 2022

Reservations

HOUSING RESERVATIONS
($250 per night/single or double occupancy)

Modify Housing

The ACT housing block is sold out. New bookings and changes to existing reservations cannot be guaranteed at the group rate and are based on hotel availability. Individuals are responsible for canceling housing reservations they no longer need. Attendees may continue to check the ACT housing website for availability.

Housing Policies

• Hotel room rates are subject to applicable state and local taxes in effect at the time of checkout. The following fees and taxes are subject to change:
  • Resort Fee included in rate
  • 12.75% room tax per night
  • 2.5% Public Improvement Fee plus tax per night
  • $2 Destination Marketing Fee plus tax per night
• Guest room rates for ACT attendees include the following amenities:
  • In-room enhanced high-speed internet access
  • Seasonal afternoon treat
  • Two bottles of purified water daily
  • Scheduled shuttle service between the hotel and light rail station located at 61st and Pena
  • Access to basketball courts and tennis courts
  • Access to the Arapahoe Springs Resort Pool and lazy river
  • Daily fitness class and fitness center access
  • $10 USD daily dry-cleaning credit
  • Use of hotel bicycles and 60 miles of bike trails
  • Local, toll-free, and domestic long-distance phone calls
  • Seasonal storage of ski equipment
• Guest room reservations at the Gaylord Rockies will be taken until the block is sold out or until the cutoff date of September 19, 2022, whichever comes first.
• Room reservations received after September 19, 2022, or after the block is sold out cannot be guaranteed at the discounted rate.
• Rates are listed for single or double occupancy; there may be additional charges for more than two adults in a room. Children 18 years or younger will stay free of charge in an adult’s room with existing bedding.
• Room rates are offered three days before and three days after the ACT meeting dates of November 13–16, based on availability, for reservations made before the cutoff date. Contact ACT Headquarters with any issues with booking your hotel reservation.
• Check-in time is 4:00 pm (MST), and checkout time is 11:00 am (MST).
• Reservations at the Gaylord Rockies can be made online by accessing the ACT reservation website. If you would like to make your reservation over the phone, please call 1.888.840.3143 and mention the group name “American College of Toxicology” to receive the meeting rate.
• The housing link includes optional ways to personalize your stay. These choices—including confirmed room types, early or late departures, and rollaway beds—are in addition to the ACT guest room rate of $250 and are at the discretion of the guests when making their housing reservation. Guests may call the hotel directly at 720.452.6900 or toll-free at 1.888.840.3143 to requests specific bed types (king or queen/queen) or enter these requests during checkout on the housing link. Requests will be based on hotel availability and may incur additional fees.

Deposit and Cancellation Policies

A deposit equal to one night’s stay is required to hold each individual’s reservation. Such deposit shall serve to confirm the reservation for the dates indicated and, upon check-in, shall be applied to the first night of the reserved stay. The hotel shall accept payment in the form of a personal check, money order, or valid credit card. Should a guest cancel a reservation, the hotel shall refund this deposit provided notice of cancellation is given at least 48 hours before arrival.

A credit card is required at time of check-in to cover remaining room costs. If you will have your charges covered by a method of payment that will not be presented on property, please contact the hotel to request a credit card authorization. Additionally, a hold of $60 a day will be held for incidental charges. Any funds not used will be refunded back to the payment on file upon checkout.

Hotel Parking

The Gaylord Rockies offers on-site daily parking for $29 per day or valet parking for $39 per day. Hourly self-parking rates are also available. Pricing is subject to change.

Health and Safety Cleanliness Standards

The health and safety of their guests remain of paramount importance to the Gaylord Rockies. Marriott International’s Commitment to Clean guide outlines how the brand is raising its already rigorous standards to a higher level to ensure attendee and guest safety.

Mask wearing will be at the discretion of the guest unless required by local public health orders at the time of the meeting. Hand sanitizing stations for guest use are placed in high traffic areas and public spaces.

Please visit the Annual Meeting COVID-19 Safety Protocols web page for more information.

BUYER BEWARE of Possible Hotel Reservation Fraud

We have been made aware of unauthorized companies contacting ACT exhibitors and registrants offering hotel reservations at the ACT headquarters hotel. These “unofficial” housing companies are aggressively pursuing exhibitors and attendees to book hotel rooms through their company at supposedly significant discounts. Unfortunately, some past attendees have fallen prey to these companies and have been relocated with little or no warning, lost their significant deposits, not been given the type of guest rooms they thought they had booked, or not been given the hotel they thought they had booked. This has caused great hardships to these individuals.

ACT does not work with an official housing company. Please be sure to make your reservation directly with the hotel via phone or the housing links. Reservations made through anyone other than the hotel or their reservation center will be at your own risk. Please note that the Gaylord Rockies does not solicit reservations or credit card information by phone. If another housing company trying to sell hotel rooms contacts you, please notify ACT Headquarters.