Policies for the Annual Meeting

Policies and Waivers

By registering for and participating in the 2021 ACT Annual Meeting, each participant acknowledges that they have read the participation policies, Privacy Policy, and Code of Conduct, and expressly releases ACT and its officers, directors, employees, vendors, agents, speakers, and members from any and all liability in connection with such Annual Meeting as provided herein.

Registration and attendance at, or participation in, ACT meetings and other activities constitutes an agreement by the registrant to the use and distribution (both now and in the future) of the registrant’s or attendee’s image or voice in recordings, both live and on-demand, photographs, videotapes, electronic reproductions, and audiotapes of such events and activities by ACT and other third parties. Your registration may include technology that monitors your activities throughout the meeting, such as session attendance and booths visited.

COVID-19 Assumption of Risk and Release Waiver

ACT has put in place preventative measures to reduce the spread of COVID-19. While participating in events held or hosted by the American College of Toxicology (ACT), social distancing must be practiced and face coverings worn at all times to help reduce the risk of exposure. ACT cannot guarantee a COVID-19-free environment. In addition to complying with the ACT COVID-19 Safety Protocols, a signed COVID-19 Assumption of Risk and Release Waiver will be required from all attendees to enter the meeting.

Digital Business Card Sharing

ACT exhibitors are given the option of utilizing electronic badge scanners to collect your contact information. ACT offers this option to exhibitors to help facilitate ongoing efforts to encourage and enhance the networking opportunities for which ACT is known. When visiting ACT Expo Live! you may be asked by exhibitors to have your badge scanned. If you do not wish to share your contact information, you may simply decline the request. ACT Expo Live! is also available online via the virtual platform. By visiting the virtual ACT Expo Live! platform, or by attending Exhibitor-Hosted Webinars that are being offered in conjunction with the Annual Meeting, you agree to having your contact information shared with the hosting company. If you prefer not to share your digital business card with exhibiting companies, you have the option of not visiting the online Exhibit Hall and Exhibitor-Hosted Webinars.

Policy on External Financial Support

The American College of Toxicology (ACT) reserves the right to refuse, or restrict the use of, external financial support from any organization whose goals, objectives, or past actions are inconsistent with the mission of the College, which is to educate, lead, and serve the global community. Furthermore, ACT is committed to high ethical standards and sound scientific principles and will not be influenced by financial contributions.

Photography

ACT meeting attendees are asked to strictly adhere to the photography policy while participating in sessions and while in the Exhibit Hall. As a courtesy to our speakers, poster presenters, and exhibitors, ACT asks that participants refrain from electronic capture of any and all presented material unless given written permission from the proprietor. Any person who does not comply with the policy may be asked to leave the event.

Posters

Posters should represent only scientific material and should not contain any marketing of a company, service, or product. The presenter may not engage in product detailing and may not direct participants to a particular exhibit, meeting, or other company-sponsored entity, website, activity, program, etc. Any and all handout material must be limited to a one-page PDF file of the poster or abstract. ACT reserves the right to remove any material deemed outside the guidelines and does not accept responsibility for the loss of this property.

Posters will be removed if it contains material violating the guidelines expressed.

Privacy and Code of Conduct

By registering for the Annual Meeting, you are agreeing to the ACT Privacy Policy and the Code of Conduct. You may view the Privacy Policy or opt in/out of email communications from ACT at any time.

Recording Consent

By participating in a Annual Meeting Question and Answer session, you consent to being recorded for on-demand access, which may be available to registered attendees.

Registration

ACT Annual Meeting registrants grant ACT permission to reproduce, copy, and publish photographs taken at the Annual Meeting unless written notification by the registrant stating otherwise is submitted in writing to ACT Headquarters before the meeting or while registering.

Solicitation

Solicitation at the ACT Annual Meeting, and/or to ACT attendees and exhibitors by anyone other than approved exhibitors and vendors is strictly prohibited.

Wellness Break/Special Event Liability Waiver

As is the case with any physical activity, the risk of injury, even serious disabling, is always present and cannot be entirely eliminated. Involvement in these wellness activities may not be recommended under certain medical conditions. When participating, you affirm that you alone are responsible to decide whether to engage in any wellness activity. You hereby agree to irrevocably release and waive any claims that you have now or hereafter may have against ACT and any of its vendors in relation to the ACT Annual Meeting.