Meeting Tips for Attendees

If you are planning to attend the American College of Toxicology Annual Meeting, these tips will help you maximize your experience—before, during, and after the College’s flagship event.

Before the Meeting

The ACT Annual Meeting does not have an official dress code, but most attendees wear business casual attire. Some attendees dress up for certain themed events, such as the Welcome Reception. The conference rooms may be colder, so consider bringing a sweater to keep comfortable. Please also remember to wear comfortable shoes, as some conference centers are large and require a lot of walking between session rooms. Don’t forget to carry business cards to facilitate networking!

The ACT Annual Meeting offers a robust scientific program composed of Continuing Education courses and Scientific Sessions for attendees of all levels and specialties. Special social events are also planned throughout the meeting to facilitate professional networking.

Both the ACT Annual Meeting Mobile App and the Program contain the full schedule of events. Before you arrive at the meeting, you are encouraged to explore the sessions and events on the schedule and select those that interest you. Please note that some activities are by invitation only or require registration to attend and that some have associated fees.

If you’re an ACT member, upload a portrait to your interACT profile to put a face to a name for long-term memory and assist in quick recognition when you meet colleagues in the future.

When You Arrive at the Meeting

Visit the Registration area upon arrival to check in and pick up your badge and any event tickets you may have. Please note that attendees of the 2021 Annual Meeting will be required to sign a COVID-19 Assumption of Risk and Release Waiver at the registration counter prior to entering the meeting.

During the Meeting

There will be a Poster Viewing held Monday, November 15 from 4:30 pm–6:30 pm. The Poster Viewing will feature posters on a variety of topics and showcases some of the latest and most innovative work in the field. To maintain social distancing requirements, a virtual option will be available for poster presenters to network and answer questions with attendees.

If you are presenting research during the Annual Meeting, you will have the option to stand by your poster during the Poster Viewing so that you can converse with those who stop by. Installing yourself by your poster ensures that you are able to engage in one-on-one interactions with colleagues, which allows you to make connections and receive feedback. Please note that poster presenters for the 2021 Annual Meeting have the option to record a five-minute presentation of their poster and respond to questions via a mobile platform due to social distancing in the Exhibit Hall. You can also leave business cards at your poster to allow those who view your research outside the poster-attended session to engage with you.

The Annual Meeting offers Symposia, Workshops, and Continuing Education (CE) courses. CE courses are held on Sunday of the Annual Meeting and require separate registration. These courses offer education for every career stage on the latest in applied toxicology. Symposia and Workshops occur from Monday through Wednesday of the Annual Meeting. During these sessions, expert speakers present cutting-edge developments in the field. To optimize the meeting experience, review the schedule in advance so that you can make a plan to attend sessions of interest.

ACT Expo Live! offers attendees the opportunity to meet with industry partners in an intimate setting, all under one roof. You are encouraged to maximize this opportunity by engaging with exhibitors. ACT Expo Live! hours can be found in the 2021 Annual Meeting Program Overview.

Some exhibitors also host Exhibitor-Hosted Programs or Webinars, which are commercially supported educational sessions held in conjunction with the Annual Meeting. These events are open to all attendees and by attending these exhibitor sessions, you can learn more about the products and services offered by certain exhibitors.

The Annual Meeting brings together toxicologists from academia, industry, government, and consulting, making it an ideal avenue for networking. It is a collegial gathering—fellow attendees want to meet you! Don’t forget to pack business cards so that the connections you make can follow up with you after the meeting.

To make the most of the meeting, you are encouraged to introduce yourself to speakers after their presentations and to arrange chats with fellow attendees during the meeting. In addition, remember that the Annual Meeting social program—including the Welcome Reception, Poster Viewing, ACT Member Mixer (members only), and Closing Reception—is designed to facilitate attendee networking.

Take advantage of these events, activities, and opportunities to make yourself known!

After the Meeting

Once you’ve returned home, it is important to follow up with the new contacts and connections you made during the meeting! You may want to send a thank you note to those with whom you met and connect.

ACT Members can connect with fellow members using the Member Directory in interACT. For connecting with Nonmembers, adding new contacts to your LinkedIn network will help maintain a lasting relationship.

There are many ways you can get involved in the College throughout the year outside the Annual Meeting. ACT offers volunteer opportunities for individuals across career and education levels that also allow you to enhance your CV and make connections. If you are interested in learning more about contributing to the College, submit a volunteer form at any time.

If you are not an ACT member, you are encouraged to apply for membership to join this community of professionals dedicated to education, leadership, and service in applied toxicology. To learn more about membership in the College, visit the “Membership” section of the ACT website.