Instructions for ACT Poster Presentations

Upon acceptance of the poster abstract, the presenting author must register for the meeting (full meeting registration is required; there are no exceptions). Designated authors (indicated in the Program with an underline) will present their poster in the Exhibit Hall during the Poster Session with Wine and Cheese on Monday, November 18, from 5:00 pm to 6:30 pm. Your presence, and/or that of a coauthor, is required during the poster session and is particularly important because this is when conference participants will plan to meet you to discuss your work. Authors who are not present during the poster session will not have their abstracts published in International Journal of Toxicology, the scientific journal of ACT. Please keep in mind that presenting authors may present only one poster at the Annual Meeting, but there is no limit to the number of posters that you may coauthor.

Posters will be assigned a number for a designated 4 ft. high x 6 ft. wide board (assigned poster numbers will be located in the Program’s Author Index). Please include the title and the names of the investigators at the top of your poster and include the abstract along with the other information you want to display (display should be limited to scientific data and should not contain marketing of any kind). Material, including line drawings or graphs, should be clearly presented and may be computer generated (laser printing and matte finish is preferred). Pushpins will be provided to attach your poster.

It is the responsibility of the poster presenter to remove the poster. Failure to do so could result in damage to or loss of the unclaimed poster. The American College of Toxicology is not responsible for posting, removing, or storing posters and assumes no responsibility for any poster not removed during the designated dismantle time.

Poster Guidelines

Poster session setup and dismantle times:

  • Setup: Sunday, November 17, 2:00 PM–6:00 PM
  • Poster Session: Monday, November 18, 5:00 PM–6:30 PM
  • Dismantle: Tuesday, November 19, 5:00 PM–7:30 PM
  • All posters should remain up during the Exhibit Hall hours (Monday at 9:30 AM–Tuesday at 5:00 PM)

If you have any questions about abstracts or posters, please contact Jordan Ballance at 703.547.0875 or jballance@actox.org.

Chair and Speaker Information

Invited Speaker Housing and Extended Registration (One-Day Registration Extended to Full ACT Annual Meeting):

Housing and Travel Arrangements

All member and nonmember speakers and chairs must make their own hotel and travel arrangements. All authorized speakers must follow the Reimbursement Guidelines to have their full expenses reimbursed by the College. All chairs and speakers are encouraged to book their hotel reservations using the speaker housing link no later than June 1 and to make their travel arrangements early (no later than August 1) to obtain the best fares and ensure a reservation in the hotel block.

If you have any questions about speaker housing, please contact Jessica Fasanella at 703.547.0875 ext. 1444 or jfasanella@actox.org.


Speaker Registration Form

Registration

Invited speakers receive a complimentary registration for the day they are speaking. However, speakers may extend the one-day registration to a full meeting registration at a discounted rate. Full meeting registration includes all Symposia, the Awards Ceremony and Luncheon on Monday afternoon, the Monday evening Poster Session with Wine and Cheese, daily continental breakfasts, and coffee breaks.

All speakers have the option to extend and/or add ticketed special events to their registration, for a fee. Events can be added by completing a Speaker Registration Form with the desired options and returning with payment to acthq@actox.org. ACT will validate all speakers.

Invited Speaker
Full Meeting Registration
Early Bird Registration
Until September 22
Regular Registration
Begins September 23
ACT Member Speaker $385 $495
Nonmember Speaker $550 $660
Continuing Education (per Course)
ACT Member Speaker $250 $350
Nonmember Speaker $300 $400

CE course registrants may switch to a different course without paying an additional course registration fee until November 10. After November 10, switching courses will be regarded as a separate registration, and an additional course fee will be required.


CE course registrants may switch to a different course without paying an additional course registration fee until November 10. After November 10, switching courses will be regarded as a separate registration, and an additional course fee will be required.


Welcome Reception Ticket—$50 (per attendee/guest)

If you would like to add a guest ticket for someone who is NOT attending the ACT Annual Meeting, please fill out a separate Registration Form with their information and send it to ACT Headquarters. The guest ticket cost will be $50 for the Welcome Reception. The guest badge for the Welcome Reception is valid for this event ONLY.

Deadline to purchase tickets is November 10.