Ancillary Meetings
Ancillary Meeting Request Form 
Ancillary meetings are non-ACT sponsored events that are held in conjunction with the ACT Annual Meeting. Examples of ancillary functions are business meetings, receptions, or other social gatherings.
Ancillary functions may only be hosted by official ACT Corporate Members, Exhibitors, Sponsors, or organizations otherwise associated with ACT. All ancillary functions will be held at the Red Rock Resort.
All ancillary functions must adhere to ACT policies (please see below) and cannot conflict with any ACT Annual Meeting Functions. Ancillary functions may only take place during the following times:
| Saturday, November 7 | Anytime |
| Sunday, November 8 | 7:00 AM–8:00 AM |
| Sunday, November 8 | 4:30 PM–6:30 PM |
| Monday, November 9 | 5:00 PM–5:30 PM |
| Monday, November 9 | 7:00 PM–11:00 PM |
| Tuesday, November 10 | 8:00 PM–11:00 PM |
| Wednesday, November 11 | 6:30 PM–9:00 PM |
ACT Policies
- Please submit one form per function. Please list only one day and time per form submitted.
- Space will be assigned on a first-come, first-serve basis. Due to possible unforeseen schedule changes, ACT has the right to change space assignments, if necessary. The organization will be contacted as soon as ACT is made aware of these schedule changes.
- Upon ACT’s approval of the request, the organization contact will receive an email confirmation. This confirmation will include the meeting room assignment, along with the contact information for the person at the hotel who will help with any audio-visual requirements and food and beverage orders.
- No space is guaranteed until billing arrangements have been made directly with the hotel. The organization is responsible for payment of any charges for audio visual, food and beverage, etc. No meeting room rental is charged.
- Please notify ACT of any cancellations or changes to your event.
- Your event will not appear in the Annual Meeting Program or on the website.
Contact Elsa Cannon at ecannon@actox.org or call ACT Headquarters at 703.547.0875 with any questions. Please submit your forms to ecannon@actox.org no later than Wednesday October 7, 2015
