Abstracts/ePosters Submission

Poster Guidelines

The deadline to submit an abstract is June 1, 2018 (11:59 pm, Eastern Daylight Time). After the deadline, the Program Committee thoroughly reviews each abstract. Notification of acceptance will be sent the week of July 15. All presenting authors must register for the Annual Meeting (full meeting registration is required; there are no exceptions) and be present at their poster during the Poster Session with Wine and Cheese on Monday, November 5, from 5:00 pm to 6:30 pm. If the presenter fails to appear for the poster session the abstract submission will not appear in ACT's International Journal of Toxicology. Please keep in mind that presenting authors may only present one poster at the Annual Meeting, but there is no limit to the number of posters that you may co-author.

Poster Presentations

The Poster Session with Wine and Cheese will feature posters of a variety of topics, to include general toxicology, regulatory toxicology, safety evaluation nonpharmaceuticals, toxicology methods, and safety evaluation pharmaceuticals. The Poster session offers engagement between authors, exhibitors, and attendees while showcasing some of the latest and innovative work in the field. ACT’s award-winner posters will feature a ribbon—be sure to look for these merited posters in the Exhibit Hall.

Poster Presenters!

Late Breaking Abstract Submissions

Guidelines:

ACT provides an opportunity for members and non-members to present late breaking abstracts (LBAs) at the Annual Meeting, based on the guidelines below.

Late Breaking Abstract Submission Period:

• August 1–September 15 (11:59 PM ET)

LBA Submission Requirements:

• Abstract: The LBA data submitted must be novel, new, and/or of sufficient scientific relevance to merit special consideration.


• Word Count: The LBA has the same word count limitation as general poster session abstracts. No more than 250 words in length—not including Title, Authors, or Institutions. This limit includes all text, spaces, and punctuation. Please submit in a Word Document format. Please refer to the ACT Poster Guidelines for required formatting.


• Cover letter: Extenuating circumstances must be explained, describing why the standard abstract submission was not possible.
  
  
  Examples of extenuating circumstances may include, but are not limited to:
  • Recent completion of a critical experiment
  • Personal reasons (death in family, serious illness, etc.)
  • Late approval for funding and/or attendance


• Submission Deadline: Abstract and cover letter must be received by September 15. Email completed submissions with “Late Breaking Abstract” in the Subject line to:
  
  Jordan Ballance: jballance@actox.org

Incomplete submissions cannot be accepted.
Notification of acceptance will be sent following approval, but no later than October 1, 2018.

Publishing of LBAs

• Late Breaking Abstracts will not be published in the ACT printed Program
• They will be available in electronic format via the ACT Annual Meeting Mobile App
• They will be published in the January/February International Journal of Toxicology issue with the general poster session abstracts (provided actually presented during the ACT Annual Meeting, as required for all published abstracts).

*Limited meeting space may preclude acceptance of all submitted LBAs.

Student Travel Grants

Graduate students and postdocs can apply for either the North American Travel Grant (formerly recognized as the Student Travel Award) or the International Travel Grant. Recipients must present a poster at the ACT Annual Meeting. To be considered for a travel grant, students must use the application on the ACT Awards webpage to supply the mandatory criteria and submit a poster abstract using the online abstract system (deadline is June 1 [The application system for both grants has closed.]). Within the online abstract system, students should indicate their interest in a grant by selecting one of the following options: “Would you like to be considered for the North American Travel Grant?” or “Would you like to be considered for the International Travel Grant?” and confirm the month and year of graduation. Travel grant recipients will receive the following: Annual Meeting registration fee waived; up to four nights of hotel accommodations and meals per diem; a ticket for the Welcome Reception and Dinner; admission to one Continuing Education course free of charge; and a certificate awarded at the Awards Ceremony and Luncheon.

Graduate students who are allocated a travel grant will also be considered for the Furst Award. This award, established through a generous contribution from the late Dr. Arthur Furst, is given to the author of the Best Student Poster at the Annual Meeting. It consists of a $2,000 cash prize and a plaque. Travel grant recipients and other graduate students applying for the Furst Award must present their poster to the Awards Committee during the Student Poster Judging session on Sunday (in addition to the general poster session), and the winner will be acknowledged at the Awards Ceremony and Luncheon.